Village Board Meetings and Agendas

VILLAGE BOARD MEETING MINUTES
August 16, 2022 – 7:00 pm

1. Call to Order, Pledge of Allegiance, Moment of Silence and Roll Call.

President Knutson called the meeting to order at approximately 7:00 p.m.

Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts, Trustee Jim Grabowski, and President Jeff Knutson.

Also Present: Village Attorney, Mark Blum; Administrator, Scott Gosse; Director of Public Works, Dan Naze; Village Treasurer, Kayla Haack; Police Chief, Tim Heier; and Village Clerk, Cassie Smith.

2. Public Hearings/Presentations – None.

3. Approval of Minutes of Previous Meeting

• Minutes of the Regular Village Board Meeting – August 3, 2022
Trustee Rohde motioned, seconded by Trustee Roberts to approve the August 3, 2022 minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.

4. Citizen Comments 

Roberta Reid @ 530 Kopmieier Dr  - Ms. Reid spoke about concerns she has with the new aquatic policy and what the policy requires from the homeowners.
Carrie Ashley @ 544 Kopmieier Dr  - Ms. Ashley spoke on the concerns regarding the lake weeds and asked that the policy be looked at again.
Jody Zelinger @ 538 Kopmieier Dr  - Ms. Zelinger spoke regarding concerns she has about the lake weeds.  She believes this is the worst year in 18 years and asked the Village to start recruiting workers in February.
John Krueger @ 520 Kopmeier Dr - Mr. Kruger spoke regarding concerns over lake weeds.
Scott Omdoll @ 702 Kopmeier Dr - Mr. Omdoll stated he has the same lake weed concerns and asked if the lake level can be maintained so that he can utilize the lake.
Jeff Beres @ 554 Kopmeier Dr - Mr. Beres spoke regarding lake weed and staffing concerns.  
Bill Arnold @ 211 Park Ave - Mr. Arnold expressed concerns about the Aquatic Plant Collection Policy and the accumulation of lake weeds.
Steve Hook @ 227 Park Ave - Mr. Hook agreed with Mr. Arnold.  He asked that the Village provide better training and supervision.
Jim Ashley @ 544 Kopmeier Dr - Mr. Ashley expressed concern for the lake weed policy and he expects the same courtesy as the beach is given.
Jeff Beres @ 554 Kopmeier Dr - Mr. Beres suggested that the Village prioritize the weed masses and then improve the policy.

5. Ordinances

a. Possible Action on Ordinance No. 2022-12, Ordinance to Amend Chapter 90, Utilities, of the Village of Pewaukee Code of Ordinances
Treasurer Haack presented an amendment to Chapter 90 to change the deduct meters from being owned by the property owner to become sewer utility owned so that they are maintained just as the traditional water meters are.  Haack stated that there are about 411 meters which consist of residential and commercial properties.  Village staff will install the deduct meters and bill the base charge on the quarterly utility bill where the sewer deduction will be applied.  The implementation would be immediate and the Water and Sewer utility would start changing meters with a completion timeline of early 2023. 
Administrator Gosse referenced code section 90.141 - Water Conservation.  The Village Board consensus was to bring this section back with recommendations to revise.
Trustee Grabowski motioned, seconded by Trustee Hill to approve Ordinance No. 2022-12 to Amend Chapter 90, Utilities, of the Village of Pewaukee Code of Ordinances as presented in addition to bringing back municipal code 90.141 regarding water conservation.
Motion carried 7-0.

b. Possible Action on Ordinance No. 2022-13, Ordinance to Amend Chapter 34.134 of the Village of Pewaukee Code of Ordinances Entitled Fire Inspection Fee Payment Procedure
Treasurer Haack gave background information on the current process of creating and sending fire inspection billing invoices.  Currently, the process is manual and lengthy.  Haack proposed the Village add the fire inspection billing to the tax bills.  Tax-exempt properties would receive a bill from the Village as those properties do not receive a tax bill.   
Trustee Hill motioned, seconded by Trustee Grabowski to approve Ordinance No. 2022-13 to Amend Chapter 34.134 of the Village of Pewaukee Code of Ordinances Entitled Fire Inspection Fee Payment Procedure as presented. 
Motion carried 7-0.

6. Resolutions – None.

7. Old Business

a. Discussion Regarding Strategic Plan Implementation Progress
Trustee Roberts suggested scheduling the next workshop. 
The consensus of the Village Board is to hold the meeting on September 13, 2022, at 6:00 p.m.

b. Discussion and Review of Draft Equipment Replacement and Capital Improvement Plan
Administrator Gosse reviewed the equipment replacement and capital improvement plan as presented.  Gosse responded to Trustee Hill that he will research the new Department of Energy changes which are to take effect in 2023 and review if the updates will increase the current estimated costs.  Discussion followed regarding funding, life expectancy, and ARPA funds.  The consensus of the Village Board was to discuss the equipment replacement and capital improvement plan with the budget discussions.

c. Discussion and Direction on ARPA Funds
The consensus of the Village Board was to discuss the direction of ARPA Funds with the 2023 budget discussions.

8. New Business

a. Discussion and Possible Action on Digital Meeting Room for the Village Board Room
Trustee Krasovich explained that earlier this year a group started looking into expanding participation from Village residents and review different options.  The group had received different quotes with Smart Spaces being the most comprehensive which was included in the packet and Kobra KY Technology Solutions had given an additional quote which was emailed out to all Trustees on Tuesday.  Discussion followed regarding pricing and options available.  The direction from the Village Board was to get more detail from Kyle at Kobra KY Technology Solutions regarding a more full scope quote which includes yearly support pricing.

b. Discussion and Direction on 2023 Budget Discussion Schedule
The consensus of the Village Board was to move ahead with the 2023 Budget Discussion Schedule as presented.

c. Discussion and Possible Action on Committee Appointments

1. Plan Commission – 2 Members (full 3 year terms);
No action was taken on this item.

2. Zoning Board of Appeals – 1 Alternate (term to expire 4/30/24)
No action was taken on this item.

3. Historic Preservation Commission – 1 Plan Commission Member and 1 Member Architect (full 3 year term to expire 4/30/24)
No action was taken on this item.

d. Monthly Approval of Checks and Invoices for all funds – July 2022

Trustee Grabowski moved, seconded by Trustee Rohde to approve the July 2022 Checks and Invoices as presented.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Trustee Roberts to recognize the Library Fund July 2022 checks and invoices as presented.
Motion carried 7-0.

9. Citizen Comments – 

Jeff Beres @ 554 Kopmeier Dr - Mr. Beres thanked the Village Board for all they do and for listening to the residents' concerns.  He suggested that the Village contest the ruling from the OCR requiring the no left turn signage at the Oakton Avenue crossing. 

10. Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Riverside Preserve Developers Agreement; and pursuant to Wis. Statute Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically regarding the Wisconsin Department of Natural Resources; and Menard Assessment litigation.
Trustee Rohde moved, seconded by Trustee Krasovich to move into Closed Session at approximately 9:35 p.m.
Motion carried on roll call vote 7-0.

11. Reconvene Into Open Session
Trustee Hill moved, seconded by Trustee Rohde to reconvene into Open Session at approximately 9:53 p.m.
Motion carried on roll call vote 7-0.

a. Possible Action on Consent Agreement with Wisconsin Department of Natural Resources Regarding Well #2
Trustee Hill moved, seconded by Trustee Rohde to approve the consent agreement with the Wisconsin Department of Natural Resources Regarding Well #2 as presented.
Motion carried 7-0.

b. Possible Action on Settlement Agreement Regarding 2020 and 2022 Menard Assessments
Trustee Krasovich moved, seconded by Trustee Roberts to approve the settlement agreement for Menard assessments for 2020 and 2022 as presented.
Motion carried 7-0.

c. Possible Action on Development Agreement between Village of Pewaukee and 321 Riverside Partners, LLC
Trustee Roberts moved, seconded by Trustee Grabowski to approve the development agreement between the Village of Pewaukee and 321 Riverside Partners, LLC subject to the changes discussed and contingent upon approval of a future borrowing agreement.
Motion carried 6-1; Trustee Hill voted nay.

d. Possible Action on Resolution No. 2022-11 Initial Resolution Authorizing $2,395,000 General Obligation Bonds for Community Development Projects in Tax Incremental District No. 4
The Village Board consensus was to defer this item to the next Village Board meeting.

e. Possible Action on Resolution No. 2022-12, Resolution Providing for the Sale of Not to Exceed $2,395,000 Taxable General Obligation Community Development Bonds
The Village Board consensus was to defer this item to the next Village Board meeting.

12. Adjournment

Trustee Hill moved, seconded by Trustee Roberts to adjourn the August 16, 2022, Regular Village Board meeting at approximately 9:55 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith
Village Clerk