Village Board Meetings and Agendas

VILLAGE BOARD REGULAR MINUTES
June 7, 2022 – 7:00 pm

1. Call to Order, Pledge of Allegiance, Moment of Silence and Roll Call

President Knutson called the meeting to order at approximately 7:00 p.m.
Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Jim Grabowski, Trustee Craig Roberts, and President Jeff Knutson.

Also Present: Village Attorney, Mark Blum; Administrator, Scott Gosse; Director of Parks and Recreation, Nick Phalin; Director of Public Works, Dan Naze; Village Planner, Mary Censky; and Village Clerk, Casandra Smith

2. Public Hearings/Presentations – None.

3. Approval of Minutes of Previous Meeting

• Minutes of the Regular Village Board Meeting – May 17, 2022
Trustee Hill motioned, seconded by Trustee Grabowski to approve the May 17, 2022 minutes as presented.
Motion carried 7-0.

4. Citizen Comments

Ellen Grabo – 201 W Wisconsin Ave – Ms. Grabo expressed her concern about changing the traffic pattern along the beachfront. She doesn’t feel the traffic should be closed or changed to one-way traffic only. This would significantly impact her business negatively. Convenience is a need for her business. She gave suggestions for helping with the safety concerns and stated that before the Village Board makes a big step, they try some smaller remedies first.

Charlie Shong @ 116 Highland Ave – Mr. Shong expressed his concern about restricting traffic in the downtown area, which will significantly impact the businesses. He believes that the traffic is not the problem, the problem is parking. He suggested the Village educate people and enforce the ordinances. He suggested a fence along the beach to help foot traffic utilize the crosswalks and maybe create a jaywalking ordinance.

Cindy Hill @ 303 Sunset Dr – Ms. Hill stated that she likes to enjoy walking throughout her neighborhood and she is concerned about cars not stopping at the stop signs and speeding. She asked that more police presence and stop signs should be added to help slow the cars. She suggested that speed bumps be added but removed in the winter.

Lisa Wegner @ 135 Dynex Dr – Ms. Wegner is the owner of Healing Haven and she asked for the Village to review the ability to add a handicap parking stall or a one-hour parking place in front of her business.

Mark Grabowski @ 244 Park Ave – Mr. Grabowski stated that he has been assisting the owner of 323 Park Ave and they have made improvements on the property. The first annual rubber duck race will be held on July 4th, 2022. The race benefits the Park and Recreation Department and the Pewaukee River Partnership. He expressed his concern for the downtown area. Police are not present and safety is a huge issue.

5. Ordinances – None.

6. Resolutions

a. Possible Action on Resolution No. 2022-10, Resolution Authorizing the Issuance and Sale of $1,075,000 Taxable General Obligation Refunding Bonds
Administrator Gosse introduced Mr. Mullen from Robert W. Baird.  Mr. Mullen presented an overview of the bids received for the $1,075,000 taxable bond with the lowest bidder being UMB Bank at 3.703% for the 10-year term. The first payment is due March 1, 2023. He also explained that the Village has maintained a bond rating of Aa2 which is a terrific rating and proves the Village Board has worked diligently to obtain that rating.
Trustee Rohde motioned, seconded by Trustee Krasovich to approve Resolution 2022-10, authorizing the issuance and sale of $1,075,000 taxable general obligation refunding bonds awarded to UMB Bank, North America with an interest rate of 3.703% as presented.
Motion carried 7-0.

b. Possible Action on Resolution No. 2022-11, Resolution Regarding the Wisconsin Department of Natural Resources Reporting Year 2021 Compliance Maintenance Annual Report
Director Naze explained that because the Village has a Waste Water Discharge permit we are required to file an annual Compliance Maintenance Annual Report (CMAR). He indicated there was one Sanitary Sewer Overflow incident reported in 2021. He reviewed that section 3 reports the total flows in the lift station which includes the City of Pewaukee’s pass through.
Trustee Hill motioned, seconded by Trustee Rohde to approve Resolution 2022-11 regarding the Wisconsin Department of Natural Resources 2021 Compliance Maintenance Annual Report as presented.
Motion carried 7-0.

Items were discussed out of order by the consensus of the Village Board.

7. Old Business

a. Review, Direction and Possible Action on Possible Use of ARPA Funds
Administrator Gosse reviewed options for the ARPA fund uses and allocations.  The Village is expected to receive $849,175 and the funds need to be allocated by December 31, 2024 and expensed by December 31, 2026. He reviewed the uses identified by staff which are included in the capital improvement plan. Discussions continued regarding how the funds should be allocated and when they should make the determinations. The direction given was to create a comprehensive list of all ideas (needs and wants) and have the list available during the budget discussions for review.

8. New Business

a. Discussion and Possible Action on Recommendation from Joint Park & Recreation Board Regarding Proposed Koepp Park Bridge Proposal and Donation by Pewaukee River Partnership
Director Phalin stated that Charlie Shong has received approval from the DNR to begin the Koepp Park Bridge in June. Administrator Gosse added that a couple of items as reported in the memo need to be completed. Mr. Shong stated this project is similar to the Penny’s Bridge project and he questioned if the Pewaukee River Partnership needs to have proof of not less than a $2,000,000 insurance policy coverage as described in the agreement. Attorney Blum stated that this is not a Village project and therefore neither the project nor the workers are covered under the Village’s insurance. Trustee Rohde thanked Mr. Shong for his continued work.
Trustee Rohde motioned, seconded by Trustee Grabowski to approve the draft donation agreement as presented with the following conditions:
1) Set of construction plans signed and stamped by an architect and/or structural engineer licensed in the State of Wisconsin.
2) submittal of proof of comprehensive general liability insurance as outlined in paragraph 2.
Motion carried 7-0.

b. Discussion and Possible Action on Conditional Use Grant application as to approval of the multi-family use of a property in the B-2 Downtown Business Zoning District at 203 E. Wisconsin Avenue
Planner Censky explained that this applicant was before the Village Board a few months ago. The applicant is now asking for approval for the new layout as presented with the driveway coming off of E. Wisconsin due to not being able to garner the easement which they thought was to be a viable option. The current proposal is a duplex with two garages facing E. Wisconsin Ave. The Plan Commission approved the proposal as presented with a maximum of a 50’ wide driveway. Discussions continued regarding the concerns of backing out into a heavy traffic area.
Trustee Roberts motioned, seconded by Trustee Grabowski to approve the multi-family property as presented for 203 E. Wisconsin Ave.
Motion carried 7-0.

c. Discussion and Possible Action on Purchase of Camera and Automatic Door Locking Systems for Lakefront Park Building and Kiwanis Village Park Building
Director Phalin stated that the camera systems at the Lakefront Park and Kiwanis Village Park buildings are about 5 years old. The footage can only be viewed on-site and the images are not great. He proposed an upgrade that would allow remote access to the footage and it would automatically lock and unlock the bathroom doors. The cost for the upgrade is estimated to be about $31,635.52. Discussion followed regarding the specifics of the system.
Trustee Hill motioned, seconded by Trustee Krasovich to approve the purchase of the camera and automatic door locking system as presented.
Motion carried 7-0.

d. Discussion and Possible Direction Regarding Possible Traffic Flow Change and Parking in the Downtown Area Along the Lakefront
President Knutson stated that he placed this on the agenda to discuss and either act on or put to bed. He suggested closing a portion of the street or making the downtown area a one-way street. He offered suggestions such as fencing and parking elimination. Discussions followed with a consensus to allow President Knutson to work on this before the next meeting and report back with additional information with the goal of having an option to address parking concerns available for Village Board approval. Trustee Hill asked that staff encourage the Police to enforce the area more.

e. Discussion and Possible Action on Committee Appointments

1. Plan Commission – 3 Members (full 3 year terms);
No action was taken.

2. Zoning Board of Appeals – 2 Members (full 3 year terms); 1 Alternate (term to expire 4/30/24)
No action was taken.

3. Historic Preservation Commission – 1 Plan Commission Member; 1 Member (term to expire 4/30//24); and 1 Member Architect (full 3 year term to expire 4/30/25)
No action was taken.

4. Sex Offender Residency Appeal Board – 1 Member
No action was taken.

f. Discussion and Possible Action on Food Vendor License
Clerk Smith explained that this license is proposed by Tree-Ripe Fruit Co. to sell peaches, pecans, and blueberries in Menards (1357 Capitol Dr) parking lot on June 27 and July 18, 2022.
Trustee Hill motioned, seconded by Trustee Grabowski to approve the Food Vendor License for Tree-Ripe Co. to sell produce in Menards Parking lot on June 27 and July 18, 2022, as presented.
Motion carried 7-0.

g. Discussion and Direction Regarding Possible Ordinance Regarding Open Consumption of Alcohol in the Downtown Area
 President Knutson explained that he has been asked by many residents to look into open carrying alcohol beverages in the downtown area. Attorney Blum stated that due to the State Statutes and two Village Ordinances, this is not lawful. He explained that each license holder needs to list a premise description and it cannot overlap another premise. Opening up the area for consumption violates that requirement. Blum referenced the Village Ordinances 6.02 and 6.104 which would be violated if allowed open carry in addition to being a violation of Wisconsin Statutes.

9. Citizen Comments - None.

10. Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding the Riverside Preserve Developers Agreement and donation agreement with Bell Tower Memorial, Inc.; and pursuant to Wis. Statute Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically regarding 323 Park Avenue.
Trustee Hill motioned, seconded by Trustee Rohde to move into closed session at approximately 9:12 p.m.
Motion carried unanimously by roll call vote.

11. Reconvene Into Open Session
Trustee Grabowski motioned, seconded by Trustee Roberts to reconvene into open session at approximately 9:40 p.m.
Motion carried unanimously by roll call vote.

a. Possible Action on Proposal Related to 323 Park Avenue Regarding Property Maintenance
No motion was made.

b. Possible Action on Donation Agreement with Bell Tower Memorial, Inc. for a Veteran’s Memorial at Kiwanis Village Park
Trustee Hill motioned, seconded by Trustee Krasovich to approve the Bell Tower Memorial, Inc Donation Agreement as presented.
Motion carried 7-0.

12. Adjournment

Trustee Krasovich motioned, seconded by Trustee Belt to adjourn the June 7, 2022, Regular Village Board meeting at approximately 9:41 p.m.
Motion carried 7-0.

Respectfully submitted,

Casandra Smith
Village Clerk