Pewaukee Library Annual Report, 1010 Quinlan Dr Water Reservoir Rehab, Pewaukee High School Park Proposal, Checks. Closed Session Regarding Riverside Preserve Developers Agreement, Fire and EMS contract, Joint Library Agreement, and Litigation.
VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
March 21, 2023
1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
Village Clerk Smith called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence. Clerk Smith called for nominations for Acting Chair in the absence of Village President Knutson. Trustee Rohde moved, seconded by Trustee Grabowski, to nominate Trustee Roberts as Acting Chair. Motion carried 6 – 0.
Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Jim Grabowski; and Trustee Craig Roberts. President Jeff Knutson was excused.
Also Present: Village Attorney, Mark Blum; Village Administrator, Scott Gosse; Village Clerk, Cassie Smith; Director of Public Works/Engineer, Dan Naze; and Library Director, Nan Champe.
2. Public Hearings/Presentations - None
3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – March 7, 2023
Trustee Grabowski moved, seconded by Trustee Krasovich to approve the March 7, 2023 minutes of the Regular Village Board meeting as presented.
Motion carried 6-0.
4. Citizen Comments - none
5. Ordinances – None
6. Resolutions
a. Possible Action on Resolution No. 2023-03, Acknowledgement of the 2022 WPDES Storm Water Discharge Permit Annual Report
Director Naze explained that the MS-4 permit expired in 2019 but is perpetuated by the WI DNR until a new permit is issued, which should be soon. The DNR indicated they are planning to start on a TDML for the Fox River (total daily maximum load) to determine what the waste load is and divide up the waste load to point and nonpoint waste sources to meet the clean water act in the future. Anyone who is a waste discharger will end up with a limitation as to what they can discharge. In the future, they are looking at implementing a chloride requirement. Director Naze gave a summary of the WPDES Storm Water Discharge Annual Report. Discussion followed regarding a comparison from the previous year and road salt application.
Trustee Hill moved, seconded by Trustee Rohde to Approve Resolution No. 2023-03 to Acknowledge the 2022 WPDES Storm Water Discharge Permit Annual Report as Presented.
Motion carried 6-0.
7. Old Business - None
8. New Business
a. Discussion and Review of 2022 Pewaukee Public Library Annual Report
Director Champe presented and reviewed the Pewaukee Library usage for 2022. Champe gave information about activities, programs offered, and marketing strategies. About 42% of the Village residents hold Library cards and the total saved by all cardholders in 2022 was $5.7 million dollars by utilizing the tools and materials provided by the library. Champe explained that the Library offers certain subscriptions such as Zoo and museum passes to encourage educational experiences. Newly offered board games are now available for checkout. Discussion followed regarding the future of moving into the digital age and how that has changed the library’s purchases.
b. Discussion and Possible Action on Proposal for Professional Engineering Services for 1010 Quinlan Drive Water Reservoir Rehabilitation
Director Naze presented the proposal from Dixon Engineering for engineering services for rehabbing the 200,000-gallon tank located at 1010 Quinlan Dr. Inspection was included in the agenda packet. The proposal provides design, bidding, inspections, technical specifications, preconstruction meetings, coordination with cellular equipment owners, welding observations, exterior and interior coating observation, and a one-year remotely operated vehicle warranty inspection. Naze gave an overview of the cellular currently placed cellular equipment. The increase of $23,000 is due to the extra time involved due to cellular equipment. The current cellular agreements allow for a maximum of $3,500 per company to move equipment on the tower and for inspections. The Village will be able to recover a minimum of $10,500 from the cellular companies per the agreement.
Trustee Hill moved, seconded by Trustee Grabowski to Approve the Proposal for Professional Engineering Services for 1010 Quinlan Drive Water Reservoir Rehabilitation as Presented not to Exceed $72,950.
Motion carried 6-0.
c. Discussion and direction regarding Pewaukee High School class proposal of Lakefront Park use supporting mental health awareness event
Trustee Rohde introduced the Pewaukee High School group presenting their mental health awareness event. No approval is necessary for this event, but it was thought that delivering this event to the Village Board would be advantageous. The three students Ellen, Dana, and Kate gave an overview of their event. They have many vendors joining their mental health events to help promote mental, physical, and emotional health. The Village Board commended the group for their efforts and passion regarding this project.
d. Monthly Approval of Checks and Invoices for all funds – February 2023
Trustee Grabowski asked what the refund checks are on the check listing report. Administrator Gosse stated that each year there are property owners that overpay or the property owner and mortgage company may both pay and the Village has to refund those amounts to the owners.
Trustee Hill moved, seconded by Trustee Rohde to Approve the February 2023 checks and invoices for all funds, except the library, as presented.
Motion carried 6-0.
Trustee Krasovich moved, seconded by Trustee Grabowski to Acknowledge the February 2023 check and invoices regarding the Library.
Motion carried 6-0.
9. Citizen Comments
None
10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis.
Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the
investing of public funds, or conducting other specified public business, whenever competitive or bargaining
reasons require a closed session, specifically regarding Riverside Preserve Developers Agreement; Fire and EMS
Contract with City of Pewaukee and Joint Library Agreement with City of Pewaukee; and pursuant to Wis. Statute
Section 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering
oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is
likely to become involved, specifically regarding Wisconsin Manufacturers & Commerce and Anna Heise
Revocable Trust.
Trustee Krasovich moved, seconded by Trustee Rohde to move into Closed Session at approximately 6:48 p.m. Motion carried on Roll Call vote, 6-0.
11. Reconvene into Open Session
Trustee Hill moved, seconded by Trustee Grabowski to reconvene into Open Session at approximately 7:38 p.m.
Motion carried on Roll Call vote, 6-0.
a. Possible Action on Riverside Preserve Developers Agreement
No action was taken.
12. Adjournment
Trustee Krasovich moved, seconded by Trustee Grabowski to adjourn the March 21, 2023, Regular Village Board meeting at approximately 7:39 p.m.
Motion carried 6-0.
Respectfully Submitted,
Casandra Smith Village Clerk