Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
January 17, 2023

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 6:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Jim Grabowski; Trustee Craig Roberts; and President Jeff Knutson.

Also Present: Village Attorney, Mark Blum; Village Planner, Mary Censky; Village Administrator, Scott Gosse; Village Clerk, Cassie Smith.

2. Public Hearings/Presentations

a. Public Hearing on Ordinance No. 2023-01, Ordinance to Amend the Official Zoning Map of the Village of Pewaukee to Change the Zoning of PWV 0883-993-200 from B-1 Community Business District to B-1 Community Business District with Housing for the Elderly Overlay Zoning
Presbyterian Homes representative Pamela Belz a Senior housing manager, stated she is the point of contact for questions on Ordinance 2023-01 regarding the rezoning of the Kirkland Crossings property (phase 2) of independent assisted living.

3. Approval of Minutes of Previous Meeting

a. Minutes of the Regular Village Board Meeting – December 20, 2022
Trustee Grabowski asked that item Change 8c read “Trustee Grabowski was in favor of taking a proactive approach and keeping this topic current in the small chances a safety concern does need to be addressed.”
Trustee Hill moved, seconded by Trustee Grabowski to approve the December 20, 2022 minutes of the Regular Village Board meeting with the change as noted in 8c.
Motion carried 7-0.

b. Minutes of the Regular Village Board Meeting – January 10, 2023
Trustee Roberts moved, seconded by Trustee Krasovich to approve the January 10, 2023 minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.

4. Citizen Comments
None

5. Ordinances

a. Possible Action on Ordinance No. 2023-01, Ordinance to Amend the Official Zoning Map of the Village of Pewaukee to Change the Zoning of PWV 0883-993-200 from B-1 Community Business District to B-1 Community Business District with Housing for the Elderly Overlay Zoning
Planner Censky explained that the property is owned by Kirkland Crossing. The zoning petition affects the vacant 2.49-acre parcel. Their petition to rezone the property to the B-1 community business district with housing for the elderly overlay is not tied to specific plans; the rezoning adds the use to the property as a conditionally permitted use. The property conforms to the B-1 Community Business District with Housing for the Elderly Overlay. The Plan Commission favored the recommendation to the Village Board. Discussion followed regarding the current use being consistent with the proposed change and the effect it may have on the Fire/EMS contract. Attorney Blum stated that if the Village Board would like to look at the impact on Village services it should be evaluated during the zoning discussion. The Village Board discussed the existing PILOT at the Kirkland Property. Presbyterian Homes, Representative Pamela Belz, stated they working on plans for the expansion to prepare a submission.
Trustee Hill moved, seconded by Trustee Krasovich to Defer Ordinance 2023-01 to Amend the Official Zoning Map of the Village of Pewaukee to Change the Zoning of PWV 0883-993-200 from B-1 Community Business District to B-1 Community Business District with Housing for the Elderly Overlay Zoning to the next meeting, February 7, 2023.
Motion carried on roll call vote 6-1; President Knutson voted nay.

6. Resolutions

a. Possible Action on Resolution No. 2023-01, A Resolution Revising EMS/Rescue Call Charges Related to Chapter 34 of the Village of Pewaukee Municipal Code
Clerk Smith explained that the previous Resolution, 2022-21, listed the charges in reverse. This updated resolution will align the charges with the service provided.
Trustee Grabowski moved, seconded by Trustee Roberts to update Resolution No. 2023-01, Revising EMS/Rescue Call Charges Related to Chapter 34 of the Village of Pewaukee Municipal Code with the Prices as Presented.
Motion carried 7-0.

b. Possible Action on Resolution No. 2023-02, A Resolution Authorizing Submittal of a Wisconsin DNR Recreational Boating Facilities Weed Harvester Grant Application
Administrator Gosse explained that Director Naze has presented the option to submit a Grant to the DNR in hopes to receive a 50% of the cost to update the Weed Harvester. The resolution provides that if approved the Village is committing to provide 50% of the funding with the DNR picking up the other 50%. The estimated costs are roughly $75,000 but Director Naze is searching out updated quotes.
Trustee Hill moved, seconded by Trustee Grabowski to approve Resolution No. 2023-02 Authorizing Submittal of a Wisconsin DNR Recreational Boating Facilities Weed Harvester Grant Application as Presented.
Motion carried 7-0.

7. Old Business

a. Discussion Regarding Strategic Plan Implementation Progress
None.

8. New Business

a. Discussion and Possible Action on Waukesha County Drug Task Force Memorandum of Understanding
Administrator Gosse stated that the Village has participated in the Waukesha County Drug Task Force in the past and the agreement attached is the updated agreement from the lead agency, Waukesha County. The Village’s portion is 1% of recovery and the Village is committed to one officer one day a week to assist with the Drug Task Force. Trustee Roberts questioned the amount of time one of our officers which is about 20% which has implications on the cost. Administrator Gosse stated that if an event were to arise in the Village resources would be received from the Drug Task Force.
Trustee Rohde moved, seconded by Trustee Krasovich to Approve the Waukesha County Drug Task Force Memorandum of Understanding as Presented.
Motion carried 7-0.

b. Discussion and Possible Action on 2023 - 2024 R. A. Smith Professional Engineering Services Agreement for Consulting Engineering Services
Administrator Gosse explained that the Village has been working with RA smith since the mid-2000’s. The agreements have been in 2-year increments. The proposed agreement is for 2023-2024. Discussion followed regarding the charges that are passed through and the institution of knowledge with the firm.
Trustee Hill moved, seconded by Trustee Roberts to Approve the 2023-2024 R. A. Smith Professional Engineering Services Agreement for Consulting Engineering Services as Presented.
Motion carried 7-0.

c. Monthly Approval of Checks and Invoices for all funds – December 2022
Trustee Krasovich moved, seconded by Trustee Grabowski to approve the December 2022 checks and invoices for all funds, except the library, as presented.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Trustee Roberts to acknowledge the December 2022 check and invoices regarding the Library.
Motion carried 7-0.

9. Citizen Comments
None.

10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Fire and EMS Agreement with the City of Pewaukee; and pursuant to Wis. Statute Section 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically regarding Village Administrator.
Trustee Krasovich moved, seconded by Trustee Grabowski to move into Closed Session at approximately 6:40 p.m.
Motion carried on Roll Call vote, 7-0.

11. Reconvene into Open Session
Trustee Hill moved, seconded by Trustee Rohde to reconvene into Open Session at approximately 7:13 p.m.
Motion carried on Roll Call vote, 7-0.

a. Discussion and Possible Action on Village Administrator Employment Agreement
Trustee Krasovich moved, seconded by Trustee Grabowski to Approve the Village Administrator Employment Agreement.
Motion carried 7-0.

12. New Business Cont.

a. Discussion and Direction Regarding Funding Options for Fire/EMS Contract Expenses
Trustee Rohde presented the options the Village has to fund the increase in Fire/EMS expenses.
Rohde explained that one option is a referendum; this would be a temporary solution and the referendum may fail. The referendum is the highest cost to the taxpayers because it doesn’t take into account the tax-exempt properties. If the referendum fails the Village would need to create a Fire/EMS fee, use fund balance (reserves), take out Debt, or try for a referendum in 2024. A Fire/EMS fee would charge all properties in the Village, even tax-exempt properties. There are multiple surrounding municipalities in the same boat that are looking into the Fire/EMS fee. The fee would be more of a long-term solution. Trustee Grabowski stated that information needs to be distributed to all residents. Trustee Belt agreed and stated that the information should include the reasons why the fee is a better option and why the Village didn’t go to referendum. Trustee Roberts explained that a referendum in April 2023 would set the Village up for failure due to the short time to get out information to the residents and the Village may need to go to referendum for general fund expenses in 2024 for the budget year 2025. In theory, there will be a decrease in the levy due to implementing a Fire/EMS fee. Administrator Gosse stated that some municipalities are creating a fee schedule in part based on building square footage for commercial, institutional and industrial properties. Discussion followed with the consensus being to start working on a Fire/EMS fee schedule to start in 2024 with the information set to residents by September 2023.

b. Discussion and Possible Action on Scheduling Special Village Board Meeting
None.

13. Adjournment
Trustee Grabowski moved, seconded by Trustee Hill to adjourn the January 17, 2023, Regular Village Board meeting at approximately 7:56 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith Village Clerk