Ordinance Regarding Current Fee Schedule and Village Board Meeting Time, Resolution Regarding EMS/Rescue Call Charges, Strategic Planning, Employee Handbook, Oakton Ave Railroad Crossing, Gifting of Service Weapon for Deputy Chief Garry, Beachfront Safety, Reschedule of Meetings, Special Village Board Meeting, Staff Car for Police Chief, Checks and Invoices. Closed Session Regarding School Resource Officer, Fire & EMS Agreement, Village Administrator and Police Chief.
VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
December 20, 2022
1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.
Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts, Trustee Jim Grabowski, and President Jeff Knutson.
Also Present: Village Attorney, Mark Blum; Chief Tim Heier; Director of Public Works, Dan Naze; Library Director, Nan Chape; Administrator, Scott Gosse; and Village Clerk, Casandra Smith.
2. Public Hearings/Presentations - None
3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – December 20, 2022
Trustee Krasovich motioned, seconded by Trustee Rohde to approve the December 20, 2022 minutes as presented.
Motion carried on roll call vote 7-0.
4. Citizen Comments
Michael Van Kluenen @ N17W24222 Riverwood Dr, Waukesha– Mr. Van Kluenen stated that he is Mr. Heise’s attorney and spoke regarding item 8a. He stated that the OCR is open to ideas and proposals and asked that he and the Village work as team in submitting a joint request.
5. Ordinances –
a. Possible Action on Ordinance No. 2022-18, An Ordinance to Amend the Current Fee Schedule for the Clerk and Police Departments
Clerk Smith gave an overview of proposed updates. The yard waste fees have increased therefore it was proposed to increase the fee by $5, the kennel license was omitted from the list and this is now being included, and the parking permits were proposed to eliminate the discount for the semi-annual and annual permits. The Board discussed the parking permit discounts and their consensus was to offer a discount on the annual permit only.
Trustee Grabowski motioned, seconded by Trustee Hill to Approve the Increase of the Yard Waste Permits, Add the Kennel License and Update the Police Parking Permits to $30/Quarter, $60 Semi-Annual, and $108 Annually.
Motion carried 7-0.
b. Possible Action on Ordinance No. 2022-19, An Ordinance Amending Section 2.103 of the Code of Ordinances Regarding Village Board Meeting Time
Administrator Gosse presented the amendment to eliminate the established time of 7:00 p.m. in the ordinance to state that it is determined by the Village Board. Trustee Belt asked for election days to be added to the ordinance to state that any regular meeting falling upon a legal holiday or election day shall be held on the next following secular day or as established by action of the Village Board.
Trustee Grabowski motioned, seconded by Trustee Roberts to approve Ordinance No. 2022-19 Amending Section 2.103 of the Code of Ordinances Regarding Village Board Meeting Time; Adding Language that states in the Event the Village Board Meeting Falls on a Election it will be Held on the Next Secular Day or as Established by Action of the Village Board.
Motion carried 7-0.
6. Resolutions
a. Possible Action on Resolution No. 2022-21, A Resolution Revising EMS/Rescue Call Charges Related to Chapter 34 of the Village of Pewaukee Municipal Code
Administrator Gosse presented the resolution which increases the EMS/Rescue call charges to be consistent with what the City of Pewaukee charges.
Trustee Krasovich motioned, seconded by Trustee Rohde to approve Resolution No. 2022-21 Revising EMS/Rescue Call Charges Related to Chapter 34 of the Village of Pewaukee Municipal Code as Presented.
Motion carried 7-0.
7. Old Business
a. Discussion Regarding Strategic Plan Implementation Progress
Trustee Roberts gave an update on what the Plan Commission is currently working on and asked to get the first 2023 Strategic Planning meeting on the books. The consensus was to hold the meeting on April 20th, 2023 at 6 p.m.
b. Discussion and Possible Action on Employee Handbook Update
Clerk Smith presented an overview of the updates in the draft employee handbook.
Trustee Hill motioned, seconded by Trustee Grabowski to approve the Handbook Updates as Presented.
Motion carried 7-0.
8. New Business
a. Discussion Regarding Oakton Avenue Railroad Crossing
Attorney Blum gave an overview of the Oakton Avenue railroad crossing events. He stated that this project was not created or designed by the Village of Pewaukee. The changes/updates to the intersection were due to the sealed corridor project directed by the OCR (Office of the Commission of Railroads) and WisDOT (Wisconsin Department of Transportation with a grant from the Federal Railroad Administration. The Village has sent out letters to request additional information be gathered before left turns are restricted which were denied by the OCR. Blum stated that any re-design of the intersection would need to incorporate the safety issues and concerns as addressed. There is also a concern about the costs incurred for the Village of Pewaukee to proceed with designs. Discussion followed.
Mr. Heise’s attorney, Michael Van Kluenen addressed the Board and stated that his client is willing to contribute costs and property to come to a solution and he has a former OCR Commissioner that he will contact to assist with facilitating a plan. He asked that the Village involve his team.
Attorney Blum cautioned the Village Board about engaging with Mr. Heise due to the pending litigation against the Village by Mr. Heise.
b. Discussion and Possible Action on Gifting Service Weapon to Retired Deputy Chief
Administrator Gosse stated that it has been the practice of gifting a service weapon to the Police Officer at retirement. Discussion followed regarding the cost and policy for gifting service weapons.
Trustee Hill motioned, seconded by Trustee Rohde to approve Gifting Deputy Chief Garry his Service Weapon.
Motion carried 6-1; with Roberts voting nay.
c. Review and Direction on Findings and Recommendations Regarding Beachfront Safety
Trustee Krasovich gave an overview of the Beachfront Safety project which was put together in a packet. The conclusion was that the data gathered doesn’t support the argument of safety concerns in the area and it is believed that the speed humps have increased safety in the area. Krasovich asked that this information be available to residents. Trustee Roberts suggested looking at the available grants for updates regarding this area. Trustee Grabowski was in favor of taking a proactive approach and keeping this topic current in the small chances a safety concern does need to be addressed.
d. Discussion and Possible Action on Rescheduling February 21, 2023 and April 4, 2023, Village Board Meetings Due to Scheduled Elections
Clerk Smith stated that the February and April elections in 2023 are on the same nights as Village Board meetings.
Trustee Hill motioned, seconded by Trustee Grabowski to approve moving the Village Board meeting from February 21, 2023, to February 22, 2023, and the April 4, 2023 meeting to April 5th, 2023
Motion carried 7-0.
e. Discussion and Possible Action on Scheduling Special Village Board Meeting in January
Trustee Rohde suggested holding a special meeting on January 10th, 2023 at 6 p.m.
Trustee Rohde motioned, seconded by Trustee Hill to approve moving a Village Board Special Meeting to be held on January 10th, 2023 at 6 p.m.
Motion carried 7-0.
f. Discussion and Possible Action on Authorization for Staff Car/Take Home Car for Police Chief
President Knutson explained that it has been past practice to allow the Police Chief to take a squad car home in the event that there is a need to respond to an emergency as well as to attend events. Discussion followed regarding the additional costs and the safety this would provide to the Chief.
Trustee Hill motioned, seconded by Trustee Krasovich to Authorize the Police Chief to Utilize an Old Squad Car to Take Home for Responding to Emergencies.
Motion carried 7-0.
g. Monthly Approval of Checks and Invoices for all funds – November 2022
Trustee Krasovich moved, seconded by Trustee Rohde to approve the November 2022 checks and invoices for all funds, except the library, as presented.
Motion carried 7-0.
Trustee Hill moved, seconded by Trustee Krasovich to acknowledge the November 2022 check and invoices
regarding the Library.
Motion carried 7-0.
9. Citizen Comments
Zach Stevens @ 161 W Wisconsin Ave – Mr. Stevens spoke regarding beachfront safety and presented his study which proved that the parking on the street slowed cars down along with the speed humps which seem to work.
10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding School Resource Officer Agreement with the Pewaukee School District; Memorandum of Understanding with the Pewaukee Police Association; and regarding Fire and EMS Agreement with the City of Pewaukee; and pursuant to Wis. Statute Section 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically regarding Village Administrator and Police Chief.
Trustee Grabowski motioned and Trustee Rohde seconded to Move into Closed Session at 8:37 p.m.
Motion carried on roll call vote 7-0.
11. Reconvene into Open Session
Trustee Krasovich motioned and Trustee Hill seconded to Move into Open Session at 10:34 p.m.
Motion carried on roll call vote 7-0.
a. Discussion and Possible Action on School Resource Officer Agreement with the Pewaukee School District
Trustee Hill motioned and Trustee Grabowski seconded to Approve the School Resource Officer Agreement with the Pewaukee School District Contingent upon the Approval of the Pewaukee Police Association Approving the Memorandum of Understanding.
Motion carried 6-1; Trustee Belt voted nay.
b. Discussion and Possible Action on Memorandum of Understanding with the Pewaukee Police Association
Trustee Hill motioned and Trustee Grabowski seconded to Approve the Memorandum of Understanding with the Pewaukee Police Association as Presented.
Motion carried 7-0.
12. Adjournment
Trustee Roberts moved, seconded by Trustee Krasovich to adjourn the December 20, 2022, Regular Village Board meeting at approximately 10:35 p.m.
Motion carried 6-1; with Trustee Grabowski voting nay.
Respectfully Submitted,
Casandra Smith Village Clerk