Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
December 6, 2022

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts, Trustee Jim Grabowski, and President Jeff Knutson.

Also Present: Village Attorney, Mark Blum; Director of Parks and Recreation, Nick Phalin; Chief Tim Heier; Deputy Chief, Mark Garry; Director of Public Works, Dan Naze; DPW Supervisor, Jack Straehler; Library Director, Nan Chape; Administrator, Scott Gosse; and Village Clerk, Casandra Smith.

2. Public Hearings/Presentations - None

3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – November 15, 2022
Trustee Krasovich motioned, seconded by Trustee Roberts to approve the November 15, 2022 minutes as presented.
Motion carried on roll call vote 7-0.

4. Citizen Comments
Mike Heise @ 440 Oakton Ave – Mr. Heise expressed his dislike for the Clark St/Oakton Ave intersection changes regarding the prohibition of left turns and explained how it has affected his property. He asked for the Village Board to discuss this issue at a Board meeting. He has plans from an engineer to restore the intersection and asked to submit a proposal to the railroad commissioner.
Tom Maas @ 342/346 Oakton Ave – Mr. Maas explained that the intersection at Clark St/Oakton Ave has affected his business.
Kathy Gutenkunst @ Riverwood Dr. – Ms. Gutenunst stated that she is an attorney for Mr. Heise and spoke regarding the intersection of Clark & Oakton. She handed the Village Board documents showing an aerial view of the intersection and letters of support from residents/business owners to return the intersection back to its original state. She asked the Village Board to discuss this topic and help derive a solution for all residents and businesses.
Dr. Wall @ 250 Clark St – Mr. Wall expressed his concern for the intersection of Clark and Oakton and explained how it has affected his business negatively.
David Prange @ 434 Oakton Ave – Mr. Prange expressed his concern regarding the intersection of Clark and Oakton and how it has negatively affected his business. He asked that this topic be placed on a future agenda.
Tammy Rinaldi @ 404 Oakton Ave – Ms. Rinaldi read a letter she sent to the railroad commissioner regarding the impact on her business.
Jason Szymanowski @ 304 E Wisconsin Ave – Mr. Szymanowski expressed his concern for safety regarding the intersection of Clark and Oakton due to the number of vehicles that are doing U-turns.
Suzanne Hansen @ 404 Oakton Ave – Ms. Hansen stated she is the owner of the hair salon property and asked the Village Board for help regarding the intersection of Clark and Oakton.
Charlie Shong @ 116 Highland Ave – Mr. Shong spoke regarding the downtown fishing pier and how it is an asset for the Village. Not all communities have a lakefront. He asked the Board to commit to keeping the pier while looking into grants and using money already allocated for the replacement. He mentioned that the people fishing from the pier will still fish and stated that this may be a safety concern if the pier is removed. Lastly, he asked that staff investigate the 5th wheel in the Ashely Furniture parking lot.

5. Ordinances – None

6. Resolutions

a. Possible Action on Resolution No. 2022-17, Resolution to Adopt Waukesha County All Hazard Mitigation Plan
Administrator Gosse stated that the Waukesha County All Hazardous Mitigation Plan is a document that sets forth how to respond to emergencies and if an emergency is declared it allows for the Village to file for available grants. Deputy Chief Garry stated that this plan is in place through the U.S. Government and nothing in the document commits the Village to something in the plan; it is groundwork in the event of an emergency.
Trustee Grabowski motioned and Trustee Rohde seconded to approve the Resolution 2022-17, adopting the Waukesha County All Hazard Mitigation Plan as Presented.
Motion carried 7-0.

b. Possible Action on Resolution No. 2022-18, A Resolution Recognizing the Service of Heather Gergen to the Village of Pewaukee
President Knutson read resolution 2022-18 recognizing the service of Heather Gergen.
Trustee Hill motioned and Trustee Roberts seconded to approve Resolution 2022-18 Recognizing the Service of Heather Gergen as Presented.
Motion carried 7-0.

c. Possible Action on Resolution No. 2022-19, A Resolution Recognizing the Service of Kevin Yonke to the Village of Pewaukee
President Knutson read resolution 2022-19 recognizing the service of Heather Gergen.
Trustee Hill motioned and Trustee Grabowski seconded to approve Resolution 2022-19 Recognizing the Service of Kevin Yonke as Presented.
Motion carried 7-0.

d. Possible Action on Resolution No. 2022-20, A Resolution Recognizing 32 Years of Service of Mark Garry II as an Employee of the Village of Pewaukee Police Department
Chief Heier read resolution 2022-19 recognizing 32 years of service of Mark Garry II as an employee of the Village of Pewaukee.
Trustee Krasovich motioned and Trustee Rohde seconded to approve Resolution 2022-19 Recognizing the 32 Years of Service of Mark Garry II as an Employee of the Village of Pewaukee as Presented.
Motion carried 7-0.
Deputy Chief Garry addressed the Village Board and thanked them for their support.
The American Legion Commander John Wallenfang and Mark Johnson read a certificate of appreciation regarding Deputy Chief Mark Garry.
Elaine Kroening, a representative for Positively Pewaukee read a letter of appreciation regarding Deputy Chief’s years of teamwork with Positively Pewaukee.

7. Old Business

a. Discussion and Possible Action on Employee Handbook Update
Clerk Smith presented an overview of the updates as presented in the employee handbook. The Village Board discussed the PTO policy presented and the consensus was to have each employee earn their PTO each paycheck, cap the carryover into the next year, and research what surrounding communities offer before coming back to the Village Board. The Village Board asked that we look at other municipalities and what they offer for an opt-out policy.

b. Discussion and Possible Action Regarding Replacing or Repairing the Fishing Pier
Director Phalin stated that the current pier is 100’ long and 8’ wide which would cost approximately $72,000 to replace. He is looking into grants to apply for and asked for direction to determine if the walkway should be installed; it wouldn’t make sense to install a walkway that leads to nowhere. Discussions followed regarding the costs and different options for funding the new pier.
Trustee Rohde motioned and Trustee Krasovich seconded to Approve the Replacement of the Fishing Pier not to Exceed $75,000 as Presented.
Trustee Belt stated all money in the TID is the taxpayers even if the costs are shared among all taxing jurisdictions; the Board can’t look at the money as already there to spend. All money spent should be of concern. Attorney Blum stated that when the Joint Review Board looked at the TID they agreed that the fishing pier would be beneficial to the Village.
Trustee Krasovich stated that there are about 50 homes on the lake which is not the majority of residents; the pier brings value to all residents.
Motion carried on roll call vote 4-3; Trustees Grabowski, Belt and Roberts voted nay.

8. New Business

a. Review of Department of Public Works Facility Project and Discussion/Possible Action on Public Works Facility Project Change Order Related to Project Completion Date
Jon Wallenkamp with Kueny Architects, provided an update on the current status of the DPW building project and reviewed a proposed change order relating to the project schedule which would allow a pause for the construction during the winter months, after Phase 1 has been completed. The project will resume in the spring with a completion date of June 9, 2023. Discussion followed regarding the need to pause the project and re-roofing the east side of the pump house for $7,900.
Trustee Hill motioned and Trustee Grabowski seconded to approve the Temporary Pause During the Winter Months to Re-start in Spring 2023 with a Completion date of June 9, 2023.
Motion carried 7-0.

b. Discussion and Possible Action on Refuse/Recycling Contract Extension
Administrator Gosse presented an extension of the current refuse/recycling contract for 2 years. The extension of the contract allows for a 4% increase unless Waste Management notifies the Village that a larger increase is required due to the increase in CPI. Gosse explained that Waste Management is figuring out all the calculations and once they are provided staff will present the board with new quarterly charges.
Trustee Grabowski motioned and Trustee Rohde seconded to approve the Contract Extension for Refuse/Recycling with Waste Management as Presented.
Motion carried 7-0.

c. Discussion and Possible Action on Intergovernmental Agreement with Waukesha County for Recycling Program
Administrator Gosse explained that the last proceeds received from the County regarding recycling dividends were in 2019. The agreement as presented gives a calculation of how funds would be divided up if the County is above the cap (currently $3,500,000). Attorney Blum stated that the agreement includes a tipping fee which can levy a charge on participating communities which is decided by Waukesha County employees.
Trustee Grabowski motioned and Trustee Hill seconded to approve the Intergovernmental Agreement between the Village of Pewaukee and Waukesha County Regarding the Municipal Recycling Dividend Program as Presented.
Motion carried 7-0.

d. Discussion and Action to Replace 2019 Professional Services Agreement for Design and Construction Services for Kopmeier Lift Station Reconstruction.
Director Naze stated that the Village had the replacement of the Kopmeier Lift Station in the Capital Improvement Plan in 2019. Once the City determined that the alternate plan was not feasible, he requested an updated services agreement. The new proposal has an increase of about $20,000. The increase consists of $11,000 which will be used to make sure the SCADA system is integrated. The Village does have cash on hand for part of the agreement. Naze responded to Trustee Grabowski stating that there are funds in the agreement to work with the railroad commission.
Trustee Grabowski motioned and Trustee Rohde seconded to Approve the Replacement of the 2019 Professional Services Agreement for Design and Construction Services for the Kopmeier Lift Station as presented.
Motion carried 7-0.

e. Discussion and Direction Regarding Finance Committee Role and Responsibility
Trustee Belt stated she envisions the Committee meet monthly to review the budget, budget expectations, develop the budget, and review each department’s budget. Discussion followed regarding developing an actual committee or a workgroup. The consensus was to create a group of two Trustees and staff. Treasurer Haack stated that creating a more summarized report out of the financial system would be a good start. The consensus of the Village Board was to allow Trustee Belt and Trustee Roberts to work with staff to report back to the Board to create more transparency and oversight. If a need arises in the future to form a Finance Committee it will be brought to the Village Board.

f. License and Permits

1. Liquor License for “Class B” License
Trustee Rohde motioned and Trustee Grabowski seconded to approve a “Class B” Liquor License in the Village of Pewaukee to be issued to Nettie’s Irish Pub, LLC for the remainder of the 2022-2023 license term ending June 30, 2022, upon surrender of the current liquor license issued to Rudolph, LLC as presented.
Motion carried 7-0.

g. Discussion and Direction Regarding Possible Change in Village Board Meeting Time from 7PM to 6PM
President Knutson asked the Board if they would be in favor of moving the start time of the Village Board meetings to 6 p.m. Trustee Hill stated that the Public Works & Safety Committee would need to adjust their normal meeting schedules. The consensus of the Board was to update the Village Ordinance to remove the reference of 7 p.m. and replace it with “as directed by the Village Board”. The updated Ordinance will be presented at a future meeting.

h. Discussion and Direction Regarding Acquiring Reserve “Class B” Liquor License(s) From Another Community
President Knutson asked the Village Board if they would be in favor of pursuing another community to ask if they would be willing to sell a “Class B” license. Discussion followed with a consensus to pursue.

i. Discussion and Possible Action Regarding January 3, 2023, Village Board Meeting
President Knutson asked if the Village Board would like to consider skipping the January 3rd, 2022 Village Board meeting.
Trustee Grabowski motioned and Trustee Belt seconded to approve Cancelling the January 3rd, 2022 Village Board Meeting.
Motion carried 7-0.

9. Citizen Comments – None

10. Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Fire and EMS Agreement with the City of Pewaukee and Village Attorney Agreement; and pursuant to Wis. Statute Section 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically regarding Village Administrator.
Trustee Krasovich motioned and Trustee Rohde seconded to Move into Closed Session at 9:57 p.m.
Motion carried on roll call vote 7-0.

11. Reconvene into Open Session
Trustee Hill motioned and Trustee Grabowski seconded to Move into Open Session at 10:39 p.m.
Motion carried on roll call vote 7-0.

a. Discussion and Possible Action on Village Attorney Agreement
Trustee Hill motioned and Trustee Krasovich seconded to approve the Village Attorney Agreement as Presented.
Motion carried 7-0.

12. Adjournment
Trustee Roberts moved, seconded by Trustee Rohde to adjourn the December 6, 2022 Regular Village Board meeting at approximately 10:40 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith Village Clerk