Village Board Meetings and Agendas

VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
November 15th, 2022

1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.

Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Bob Rohde, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts, Trustee Jim Grabowski, and President Jeff Knutson.

Also Present: Village Attorney, Matt Gralinski; Village Administrator, Scott Gosse; Chief Timothy Heier; Director of Public Works, Dan Naze; Library Director, Nan Champe; Park and Recreation Director, Nick Phalin; Village Treasurer, Kayla Haack; and Village Clerk, Casandra Smith.

2. Public Hearings/Presentations

a. Public Hearing on 2023 Draft Budget - None

3. Approval of Minutes of Previous Meeting

a. Minutes of the Regular Village Board Meeting – November 1, 2022
Trustee Hill moved, seconded by Trustee Rohde to approve the November 1, 2022 minutes of the Regular Village Board meeting as presented.
Motion carried 7-0.

4. Citizen Comments

Christian Hlavinka @ 321 Riverside Dr.– Mr. Hlavinka addressed the Village Board regarding the proposed project at 321 Riverside Drive and stated he is working on a couple of approvals such as a bond and getting the contractors lined up. He would like to get this project moving.

The items below were presented out of order.

5. Ordinances

a. Possible Action on Ordinance No. 2022-15, An Ordinance Levying Property Taxes for the General Fund, the Debt Service Fund, TIF #2 Fund, and TIF #3 Fund for the Village of Pewaukee for the Year 2022 to Support the 2023 Budget
Administrator Gosse explained that the TIF #2 and TIF #3 worksheets have not been released by the Department of Revenue and once we receive those numbers the levy will be updated appropriately.
Trustee Roberts motioned, seconded by Trustee Krasovich to Approve Ordinance No. 2022-15 to Levy Property Taxes for the General Fund, the Debt Service Fund, TIF #2 Fund, and TIF #3 Fund for the Village of Pewaukee for the Year 2022 to Support the 2023 Budget, Subject to the Final Determination of Values on the TIF Worksheet as Presented.
Motion carried 7-¬0.

b. Possible Action on Ordinance No. 2022-16, Ordinance Amending Sanitary Sewer Utility User Charge
Administrator Gosse explained that the Sewer Utility Rate was discussed during the budget and the rate increase will bring this fund into balance.
Trustee Rohde motioned, seconded by Trustee Roberts to Approve Ordinance No. 2022-16 Amending the Sanitary Sewer Utility User Charge as Presented.
Motion carried 7-0.

c. Possible Action on Ordinance No. 2022-17, Ordinance Amending and Creating Salary Ranges for Village Employees
Administrator Gosse explained that salary ranges were discussed earlier this year. The Ordinance increased most positions by about 5% and 12% for the Chief, Deputy Chief, and Sergeants. Trustee Hill asked that this comes before the Village Board annually.
Trustee Hill motioned, seconded by Trustee Krasovich to Approve Ordinance No. 2022-17 Amending and Creating Salary Ranges for Village Employees as Presented.
Motion carried 7-0.

6. Resolutions

a. Possible Action on Resolution No. 2022-15, Resolution Amending the Quarterly Single-Family Residential Storm Water Utility Rate
Administrator Gosse explained that a $3 increase is the projected rate adjustment needed to pay for capital outlay projects using cash funds and to avoid additional debt.
Trustee Roberts motioned, seconded by Trustee Rohde to Approve Resolution No. 2022-15 Amending the Quarterly Single-Family Residential Storm Water Utility Rate as Presented.
Motion carried 7-0.

b. Possible Action on Resolution No. 2022-16, Resolution Amending the Transportation Utility Base Charge and Trip Charge
Administrator Gosse explained that the increase in the Transportation Utility Rate is due to the debt payment for the DPW facility starting next year.
Trustee Roberts moved, seconded by Trustee Rohde to approve Resolution 2022-16 Amending the Transportation Utility Base Charge and Trip Charge as Presented.
Motion carried 7-0.

7. Old Business

a. Continued Review and Possible Action on Proposed Village Budgets

1. Review and Action on General Fund Budget.
Administrator Gosse highlighted the spreadsheet of items that were moved from the General Fund budget into the ARPA fund.
Trustee Roberts motioned, seconded by Trustee Rohde to Approve the General Fund Budget as Presented.
Motion carried 7-0.

2. Review and Action on Capital Projects Funds Budget.
Discussion followed regarding debt issuances and road projects.
Trustee Roberts motioned, seconded by Trustee Hill to Approve the Capital Projects Fund Budget as Presented.
Motion carried 7-0.

3. Review and Action on Debt Service Budget.
Trustee Krasovich motioned, seconded by Trustee Roberts to Approve the Debt Service Fund Budget as Presented.
Motion carried 7-0.

4. Review and Action on TIF 2 Budget.
Trustee Grabowski motioned, seconded by Trustee Krasovich to Approve the TIF 2 Budget as Presented.
Motion carried 7-0.

5. Review and Action on TIF 3 Budget.
Trustee Hill motioned, seconded by Trustee Grabowski to Approve the TIF 3 Budget as Presented.
Motion carried 7-0.

6. Review and Action on ARPA Budget.
Discussion followed regarding the remaining funds. Trustee Roberts asked that no items come before the Village Board for purchase from this fund. After 2024 there will be no ARPA funds for use and the Village will need to go to a referendum.
Trustee Krasovich motioned, seconded by Trustee Rohde to Approve the ARPA Fund Budget as Presented.
Motion carried 7-0.

7. Review and Action on Water Utility Budget.
Trustee Hill motioned, seconded by Trustee Grabowski to Approve the Water Utility Budget as Presented.
Motion carried 7-0.

8. Review and Action on Storm Water Utility Budget.
Trustee Roberts motioned, seconded by Trustee Belt to Approve the Storm Water Utility Budget as Presented.
Motion carried 7-0.

9. Review and Action on Transportation Utility Fund Budget
Trustee Roberts motioned, seconded by Trustee Rohde to Approve the Transportation Utility Budget as Presented.
Motion carried 7-0.

10. Review and Action on Sanitary Sewer Utility Budget.
Trustee Rohde motioned, seconded by Trustee Roberts to Approve the Sanitary Sewer Utility Budget as Presented.
Motion carried 7-0.

11. Review and Action on Cemetery Fund Budget.
Administrator Gosse stated that staff is going to start looking at plotting a cremains only section in 2023.
Trustee Krasovich motioned, seconded by Trustee Hill to Approve the Cemetery Fund Budget as Presented.
Motion carried 7-0.

12. Review and Action on Lake Patrol Budget.
Trustee Hill stated that the Lake Patrol is looking to replace the 2 ATVs and purchase a UTV to give more flexibility to the department.
Trustee Hill motioned, seconded by Trustee Grabowski to Approve the Lake Patrol Budget as Presented.
Motion carried 7-0.

13. Review and Action on Laimon Family Lakeside Park Budget.
Director Phalin explained that this year the balcony was not completed.
Trustee Grabowski motioned, seconded by Trustee Rohde to Approve the Laimon Family Lakeside Park Budget as Presented.
Motion carried 7-0.

b. Discussion Regarding Strategic Plan Implementation Progress
Trustee Roberts presented a sample of the next phase of the strategic planning project which included the need to conduct interviews and surveys. Roberts explained that the Plan Commission has started discussing the business district in conjunction with mixed-uses. Meetings will continue with Waukesha Center for Growth on connecting with developers.

8. New Business

a. Discussion and Direction on Possible Replacement of Lakefront Park Fishing Pier
Trustee Rohde asked for feedback on the fishing pier. Improvements can be made to extend the life of the fishing pier between 1 and 3 years but he questioned whether it would be worth it if the Board is not looking to replace the pier in the near future. Discussion followed regarding options and fundraising ideas. The consensus was to direct Director Phalin to repair the pier and gather more information on the size and costs to replace it.

b. Discussion and Possible Action on Short-term and Long-term Disability Plans
Clerk Smith explained that staff sought proposals for short and long-term disability plans as described in the memo. The Police Department is required to have a separate plan due to meet the Collective Bargaining Contract. The short-term disability benefit proposed for general employees would be more robust and cost the Village less. The long-term disability benefit would be the same for the sworn officers but there is an option for general employees to be covered either by the Village or as a voluntary benefit. Approving both benefits as a Village paid benefit would not create an increased cost for the Village.
Trustee Grabowski moved, seconded by Trustee Krasovich to Approve the Short-Term Disability Benefit as Presented and Approved the Long-Term Disability to be Paid by the Village of Pewaukee for All Employees Working over 30 hours.
Motion carried 7-0.

c. Monthly Approval of Checks and Invoices for all funds – October 2022
Trustee Hill moved, seconded by Trustee Rohde to approve the October 2022 checks and invoices for all funds, except the library, as presented.
Motion carried 7-0.

Trustee Krasovich moved, seconded by Trustee Roberts to acknowledge the October 2022 check and invoices for the Library.
Motion carried 7-0.

9. Citizen Comments – None

10. Closed Session. – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Riverside Preserve Developers Agreement; and pursuant to Wis. Statute Section 19.85(1)(c) to consider employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility, specifically regarding Village Administrator.
Trustee Grabowski moved, seconded by Trustee Krasovich to move into Closed Session at approximately 8:59 p.m.
Motion carried on Roll Call vote 7-0.

11. Reconvene into Open Session
Trustee Krasovich moved, seconded by Trustee Hill to reconvene into Open Session at approximately 9:31 p.m.
Motion carried on Roll Call vote 7-0.

a. Discussion and Possible Action on Riverside Preserve Development Agreement
Trustee Grabowski moved, seconded by Trustee Hill to Withdraw the Current Offered Developer’s Agreement as Previously Approved with Staff to Convey to the Developer the Expectations and Requirements to Present Back to the Village Board for Consideration.
Motion carried 7-0.

12. Adjournment
Trustee Krasovich moved, seconded by Trustee Rohde to adjourn the November 15, 2022, Regular Village Board meeting at approximately 9:33 p.m.
Motion carried 7-0.

Respectfully Submitted,

Casandra Smith Village Clerk