Resolution for Inclusion Under ETF's Group Life Insurance, Strategic Plan Implementation Progress, Employee Handbook, 2023 Draft Budget, Police Garage Roof, Capstone Project Committee, Check and Invoice Approvals. Closed Session regarding the Pewaukee School District School Resource Officer Agreement.
VILLAGE OF PEWAUKEE VILLAGE BOARD MINUTES
October 18th, 2022
1. Call to Order, Pledge of Allegiance, Moment of Silence, and Roll Call
President Knutson called the meeting to order at approximately 7:00 p.m. The Pledge of Allegiance was recited, followed by a moment of silence.
Roll Call was taken with the following Village Board members present: Trustee Ed Hill, Trustee Kelli Belt, Trustee Chris Krasovich, Trustee Craig Roberts, Trustee Jim Grabowski; and President Jeff Knutson. Trustee Bob Rohde was excused.
Also Present: Village Attorney, Mark Blum; Village Administrator, Scott Gosse; Deputy Chief Mark Garry; Public Works Supervisor, Jack Straehler; Director of Public Works, Dan Naze; Library Director, Nan Champe; Park and Recreation Director, Nick Phalin; and Village Clerk, Casandra Smith.
2. Public Hearings/Presentations – None
3. Approval of Minutes of Previous Meeting
a. Minutes of the Regular Village Board Meeting – October 4, 2022
Trustee Hill moved, seconded by Trustee Krasovich to approve the September 20, 2022 minutes of the Regular Village Board meeting with the following update in 5a to read; “The Village Board discussed their views in detail.”
Motion carried 6-0.
4. Citizen Comments
Jack Straehler @ N43W27568 Capitol Drive – Mr. Straehler expressed his concern regarding the handbook updates relating to holidays, admin time, paid time off, sick time, and safety glasses.
Dan Naze @ 125 Plat Road, Colgate – Mr. Naze expressed his concern regarding the accruing PTO as presented in the new handbook.
Shawn Tremaine @ W390N8523 Pennsylvania St, Oconomowoc - Mr. Tremaine explained that he enjoys the benefits the Village gives their employees and urged the Village Board not to take benefits away.
David Dorn @ 3114 Mesa Verde Dr, Waukesha – Mr. Dorn stated that he has been with the Village 40 years and he expressed his concern with the new handbook regarding 40 hours worked before overtime is earned, the PTO policy, the safety glasses reimbursement, and holiday policy.
Joshua Versh @ N94W20676 Shlei Rd, Menomonee Falls – Mr. Versh expressed concern with the new handbook regarding the removal of sick time and the concern regarding retirees and the ability to rehire.
5. Ordinances– None
6. Resolutions
a. Discussion and Possible Action on Resolution 2022-14, Resolution for Inclusion Under ETF’s Group Life Insurance Plan.
Clerk Smith presented the proposed Life Insurance Policy which is administered through the State of Wisconsin. Moving to the proposed policy would give employees a more robust benefit at a lower cost.
Trustee Hill moved, seconded by Trustee Grabowski to approve Resolution 2022-14 for Inclusion Under ETF’s Group Life Insurance Plan.
Motion carried 6-0.
7. Old Business
a. Discussion Regarding Strategic Plan Implementation Progress
No updates were presented.
b. Discussion and Direction on the Employee Handbook
Clerk Smith explained that the draft handbook in the packet is for discussion and direction only. Discussion followed regarding the proposed PTO policy, holiday policy, sick time, call-in/standby policy, and comp time policy. The direction to staff was to reconvene and bring back the handbook updated as discussed by staff.
8. New Business
a. Discussion and Direction on 2023 Draft Budget – all funds
Administrator Gosse explained that the general transportation aid estimates were adjusted to reflect the projected increase in revenues by $16,017 for 2023. An error in the spreadsheet was discovered that omitted a wage expense in the General Fund but it has now been rectified causing expenses to increase which gives a new deficit projection of $379,288. Gosse suggested a discussion regarding the use of ARPA funds.
Director Naze stated no changes have been made to the Water Utility Budget for 2023 from the last review. The Sewer Utility budget had anticipated rehabilitation of the Kopmeier Lift Station in 2020 but the project was delayed due to the possibility of tying into the City of Pewaukee’s gravity flow system. This item will need to be added back into the Capital Projects for the Sewer Utility as the City of Pewaukee has run into bedrock issues which have significantly complicated the design of this option.
Administrator Gosse stated that the Sewer budget increases are mostly related to increasing costs for the wastewater treatment plant at the City of Brookfield.
Discussion followed regarding ARPA funds with direction given to look at qualifying items within the 2023 budget.
b. Discussion and Possible Action on Police Garage Lower Roof Repair
Administrator Gosse explained that within the last month a roof leak was discovered at the police garage. Two options were given; repair the leak for a cost of $2,335 or re-roof the building for $15,428. Discussion followed.
Trustee Hill moved, seconded by Trustee Roberts to Approve Replacing the Police Garage Roof Utilizing Infrastructure Funds as Presented for a Total Cost of $15,428.
Motion carried 6-0.
c. Discussion and Possible Action on UW-Madison Capstone Project Steering Committee Appointments
President Knutson presented the following list of Committee Appointments:
Village Board representative – Trustee Grabowski
Plan Commission representative – Ryan Lange
Park & Recreation Committee/Department representative – Trustee Rohde
Police Department representative – Sgt. Twelmeyer
Business Representative – Steve Rucci
Village resident – Bonnie Gluth
Trustee Roberts moved, seconded by Trustee Krasovich to Approve the UW-Madison Capstone Project Steering Committee Appointments as Presented.
Motion carried 6-0.
d. Monthly Approval of Checks and Invoices for all funds – September 2022
Trustee Hill moved, seconded by Trustee Grabowski to approve the September 2022 checks and invoices for all funds, except the library, as presented.
Motion carried 6-0.
Trustee Krasovich moved, seconded by Trustee Roberts to acknowledge the September 2022 check and invoices for the library.
Motion carried 6-0.
9. Citizen Comments – None
10. Closed Session – The Village Board of the Village of Pewaukee will enter into closed session pursuant to Wis. Statute Section 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, specifically regarding Pewaukee School District School Resource Officer Agreement.
Trustee Hill moved, seconded by Trustee Grabowski to move into Closed Session at approximately 9:52 p.m. Motion carried on Roll Call vote 6-0.
11. Reconvene into Open Session
Trustee Hill moved, seconded by Trustee Krasovich to reconvene into Open Session at approximately 10:14 p.m.
Motion carried on Roll Call vote 6-0.
12. Adjournment
Trustee Grabowski moved, seconded by Trustee Roberts to adjourn the October 18, 2022, Regular Village Board meeting at approximately 10:15 p.m.
Motion carried 6-0.
Respectfully Submitted,
Casandra Smith Village Clerk